Form 1095-B An Overview: Due Date, Filing Methods, & Mailing Address
ACA Form 1095-B - An Overview- Updated August 08, 2022 - 8.00 AM by Admin, ACAwise
When the Affordable Care Act (ACA) was passed, the IRS designed Section 6055 of the Internal Revenue Code as a way to gather information on the health insurance coverage that is being offered to individuals.
Under IRC Section 6055, the IRS requires health coverage providers including insurers and small employers to file ACA Forms 1095-B and 1094-B to the IRS and distribute copies of ACA Forms to their employees.
The following instructions summarize what employers must know about the ACA Form 1094-B and Form 1095-B filing requirements.
What is the purpose of ACA Form 1095-B?
Form 1095-B is used to report health coverage information to the IRS regarding individuals who are covered by minimum essential coverage.
Eligibility for certain types of minimum essential coverage can affect a taxpayer's eligibility for a premium
Who must file ACA Form 1095-B?
Every person that provides minimum essential coverage to an individual during a given calendar year must file an information return reporting this coverage.
Government employers that offer employer-sponsored self-insured health coverage to non-employees may use Form 1095-B, rather than Form 1095-C, Part III, to report coverage for their enrolled individuals and their family members.
Small employers, with less than 50 full-time and full-time equivalent employees, aren't subject to the employer shared responsibility provisions. However, any small employers who sponsor self-insured group health plans must use Forms 1094-B and 1095-B to report information about their covered individuals.
Filers must use transmittal Form 1094-B to submit Forms 1095-B.
Information required to file ACA Form 1095-B
The following information is needed when filing ACA Form 1095-B
Part I, Responsible Individual
- The individual’s basic information such as their Name, SSN, Date of Birth, Address
Part II, Information About Certain Employer-Sponsored Coverage
- The employer’s basic information such as their Name, SSN, Date of Birth, Address
Part III, Issuer or Other Coverage Provider
- The Issuer’s basic information such as their Name, SSN, Date of Birth, Address
Part IV, Covered Individuals
This part indicates which months you and/or your family member(s) were enrolled in coverage for any day in a particular month
- The covered individual’s details such as their Name, SSN, month of coverage offered
New Requirements for reporting ACA Form 1095-B
New regulations regarding ICHRAs have been introduced in the past year and in turn, these plans are increasing in popularity among employers.
ICHRA is an employer-sponsored reimbursement plan, which allows employees to purchase their health insurance plan either privately or on the open market. Then, the plan reimburses the employee to help them cover a portion of their medical costs and/or premiums.
To better track these plans and ensure the affordability for employees, the IRS has added a new line to Form 1095-B to report this information.
A new type of coverage code
A new code G must be entered on Form 1095-B, line 8 to identify an ICHRA.
Click here to know more about the 2023 ACA Reporting Requirements.
What is the deadline to file ACA Form 1094 and 1095-B
Any health coverage providers who offer minimum essential coverage to an individual should furnish a copy of ACA Form 1095-B to the individuals by March 02, 2023, for the 2022 calendar year.
Health Coverage Providers must also file ACA Forms 1094-B and 1095-B to the IRS by March 31, 2023, if you choose to file electronically. The Form should be filed by February 28, 2023, if filing on paper.
Click here for the state filing deadlines.
How to File ACA Form 1095-B?
The ACA Form 1095-B can be filed either electronically or by paper with the IRS.
However, the IRS encourages organizations to file electronically. By E-filing, the IRS can process your returns at a faster rate and you can learn the status of your submission instantly.
Choose an Electronic filing method for quick, secure, and more accurate filing. E-file ACA Form 1095-B Now
If you choose to paper file ACA Form 1095-B, download the ACA Form 1095-B, fill in the necessary details, and then send it to the IRS by the address mentioned here.
How to file an Extension of time to file ACA Form 1095-B?
Health Coverage Providers can get an automatic 30-day extension of time to file by filing Form 8809.
The extension form may be submitted on paper, or electronically. No signature or explanation is required for the extension.
However, you must file Form 8809 on or before the original deadline of the return to get the 30-day extension.
What is the penalty for failure to file or furnish ACA
The penalty for filing & furnishing ACA Forms with an incorrect ACA information return is $280 for each return for which the failure occurs, with the total penalty for a calendar year not to exceed $3,392,000.
Click here to learn about ACA penalties.
Relief Regarding Form 1095-B for 2023
When it comes to Form 1095-B, the IRS is not penalizing organizations for failing to provide recipient copies under two conditions.
- First, the employer must make it abundantly clear on its website that the 1095-B is available
- Second, the recipient copy must be supplied within 30 days to the individuals who do make
Both of these conditions must be met.
See Notice 2020-76 and Information Reporting Penalties.
Where do I mail ACA Form 1095-B?
|Business Location||Mailing Address|
|Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia||
Department of the Treasury
Internal Revenue Service Center Austin,
|Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming||
Department of the Treasury
Internal Revenue Service Center
P.O. Box 219256 Kansas City,
Meeting your 2023 ACA Form 1095-B Reporting Requirements
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A Quick Guide for Employers
ACAwise has created a Free guide to help applicable large employers to know 2023 ACA Reporting Requirements
and ACA Codes better.